Project Labor Administrator (limited)

Description

The Procurement Services Department is more than just a workplace! it’s a dynamic, fun-loving, and energetic team committed to excellence and integrity. We pride ourselves on being transparent in our processes, dedicated to supporting one another, and passionate about building strong relationships with contractors, community partners, and stakeholders. If you’re looking for a role where professionalism meets a positive, collaborative culture, this is the place for you. This position is responsible for developing and implementing the Port’s labor compliance, payment of prevailing wages, and Project Labor Agreement activities. This includes decision-making responsibilities and accountability for the development of policies, procedures, goals and objectives, and standards to ensure compliance with payment of prevailing wages, apprenticeship standards, and the Port’s PLA*.* The work requires the use of industry related knowledge, skills, and abilities, initiative, good judgement, and discretion within broad guidelines. There is regular interactions with Port management, other public agencies, contractors and community organizations, regulatory agencies, and labor unions. Daily activities include communications, logging, tracking, updating, following up, auditing, relationship building, prioritizing, and organizing. A hybrid working option is a possibility for this position.

This position is a limited position with the expectation of becoming a permanent position in November 2026.

DEFINITION

Under general direction, manages, implements, and administers the Port’s Project Labor Agreement (PLA) which involves the identification and retention of skilled labor and employment and encourages small business participation, facilitates project cooperation between the Port and the union, and enforces payment of prevailing wages. Responsible for complying with Davis Bacon and Related Acts ("DBRA") and State Prevailing Wage ("SPW"), as applicable.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from assigned management personnel. Exercises direct supervision over professional, technical, and administrative staff.

CLASS CHARACTERISTICS

This is a program administrator classification responsible for planning, organizing, managing, and evaluating the operations and activities of the Port’s Project Labor Agreement. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include program evaluation and recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards related to project labor compliance. Performance of the work requires the use of independence, initiative, and discretion within broad guidelines. Employees serve as a specialist, liaison, and advocate for the program, with regular contact and interactions with Port senior and executive management, other public agencies, public and private community organizations, regulatory and governmental agencies, labor unions, and members of the public. Essential Duties and Responsibilities

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.

Develop, implement, and maintain PLA compliance procedures.

Develop and/or maintain PLA forms required for monitoring contractor compliance with the PLA-defined goals/requirements.

Plans, directs, coordinates, administers, and supervises the activities of the Port’s PLA to ensure compliance with Articles 3 through 23 of the PLA.

Coordinate with divisions, departments, and Engineering-Construction management staff for kick-off at each project and establish logistics for Pre-Bid and Pre-Construction meetings.

Work with divisions and departments on Pre-Bid and Pre-Construction presentations on requirements.

Prepare the logistics and conduct PLA Pre-Job Conference.

Collect and review PLA forms from contractors including all lower-tier subcontractors and verify that work assignments are congruent with allowable crafts they are assigning work via the Pre-Job Conference process.

Monitor and enforce contractor compliance with the PLA’s Core Worker provisions of PLA Section 4.6 and verify contract’s Core Worker eligibility.

Monitor and enforce contractor compliance with trust fund payment to ensure compliance with PLA Article 6 (wages and benefits) and specifically payments made to the San Diego County Construction Trades Council Trust Funds.

Monitor and enforce contractor compliance with requests for union worker dispatch, worker utilization, and goal attainment.

Review weekly certified payroll records and apprenticeship documents to ensure complete submittals and compliance with Articles 6 through 14 of the PLA.

Collect Letters of Assent for all identified contractors and distribute to the appropriate unions.

Issue monthly compliance notifications to contractors to apprise them of their compliance with the PLA and their PLA-defined worker attainment levels.

Assist with conducting site inspections and worker interviews.

Contact developer, prime contractors and subcontractors to secure payroll and related records and respond to inquiries.

Ensure contractors comply with contractor-defined work assignments.

Work with the General Contractors and/or assigned PLA project's Construction Manager to ensure PLA work assignments are complete for all identified PLA project contractors.

Provide PLA compliance advisory notices and make recommendations regarding enforcement measures to ensure the contractor’s compliance with the general conditions of the contract and the PLA.

Work with unions, apprenticeship programs and community-based organizations (CBO’s) to ensure the appropriate and maximum utilization of local workers.

Administration and utilization of compliance management software to assist with PLA compliance, which includes reviews of prevailing wage laws for both State and Federal requirements (when required).

Maintain files and electronic databases related to contractor’s compliance with apprenticeship laws, and workforce compliance.

Maintain the following databases: work assignment management; Pre-Job Conference meetings; dispute/grievance management; compliance tracking logs per job; workforce utilization, trust fund audit logs.

Use database statistics for compliance reporting.

Recommend compliance management software selection, edits, and administration.

Utilize compliance management software database/reports.

Prepare quarterly compliance status reports summarizing PLA goal attainment amongst PLA-applicable projects.

Develop and implement a Community Outreach Plan and interface with divisions departments and unions to facilitate workforce outreach efforts that assist contractors in meeting the PLA’s local, disadvantaged, and veteran workforce outreach and hiring goals.

Establish a Community Based Organization collaborative that meets regularly to ensure CBOs are referring viable candidates to the contractors and union’s apprenticeship training programs.

Manage grievance/arbitration logistics and serve as the Port’s representative at grievance/arbitration meetings.

Assist workers and contractors with work jurisdictional issues and PLA grievances.

Work with contractors who are delinquent in prevailing wage and trust fund payments.

Respond to public records requests as they relate to labor compliance and payment of prevailing wages.

Assisting in responding to inquiries and requests for records from the Department of Labor and Civil Wage and Penalty Assessments from the Department of Industrial Relations (DIR).

Gather records for investigations of alleged Davis-Bacon and Related Acts (DBRA) and SPW violations and report results to Port management.

Communicate concerns regarding non-compliance/non-submittal issues and possible PLA violations to contractors and Port management as applicable.

May be assigned disaster service worker responsibilities as directed.

Performs related duties as assigned.

Other Duties:

Administer labor compliance, payment of prevailing wages, and apprenticeship standards on all public works contracts and maintenance service agreements as assigned.

Ensure PLA compliance for any substitutions or added subcontractors.

Qualifications

Knowledge of:

Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.

Principles and practices of leadership.

Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.

Federal labor standards, Davis-Bacon, and Related Acts (DBRA), Contract Work Hours and Safety Standards Act, and the Copeland anti-kickback Act.

Title 29 Code of Federal Regulations 1, 2, 3, 5, 6, and 7.

Construction practices and techniques.

Capital improvement project management.

Research methods and report presentation. Basic principles and practices of budget administration and monitoring.

Principles, practices, methods, and techniques of purchasing and contracts administration.

Principles, practices, rules, and regulations related to public sector procurement, including competitive bidding and best value evaluation procedures.

Principles, practices, and methods used in public works construction, major maintenance, maintenance service, and service agreement contracting.

Principles, practices, and methods of staff training.

Types of agreements and contracts used to procure services or public works construction.

Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.

Principles and procedures of record keeping.

Port and mandated safety rules, regulations, and protocols.

Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Port staff.

The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Proficient in the use of LCPTracker for monitoring contractor submittals and generating compliance reports.

Knowledge of work craft and union scopes of work and jurisdictional claims of work

Ability to:

Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.

Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.

Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.

Identify problems, research, and analyze relevant information, and develop and present recommendations and justification for solutions.

Define issues, analyze problems, evaluate alternatives, and develop sound, independent conclusions, and recommendations in accordance with laws, regulations, rules, and policies.

Evaluate contract and service documents and make sound decisions on their administration and enforcement.

Negotiate effectively on behalf of the Port.

Respond to complaints or inquiries from the public, staff, and outside organizations.

Prepare clear, effective, and accurate reports, correspondence, and other written materials.

Maintain accurate logs, records, and written records of work performed.

Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.

Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.

Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, or a related field.

Experience:

Four (4) years of increasingly responsible experience in labor compliance, contract compliance, or construction management.

Licenses and Certifications:

• Certain assignments may require a valid driver's license and the ability to maintain insurability under the District's vehicle insurance program.

Recruitment Information

Hiring Range Negotiable Between: $111,555 - $136,938 DOQ/DOE*

The application review process will include screening to ensure applications are complete and meet all minimum qualifications. In addition to the application, the applicant is required to complete the Supplemental Questions to further evaluate their education, training, and experience relative to the required knowledge, skills and abilities for the position. Applicants must submit answers that are as complete as possible.

Only qualified applicants who pass the minimum qualifications review, will be invited to the assessment process which may be administered by a written examination, panel interview, or any combination of qualifications appraisal determined by the Department of Human Resources to be appropriate. The Department of Human Resources will make reasonable accommodation in the examination process for disabled applicants. If you have an accommodation request, please indicate such on your application.

Depending upon the number of applicants meeting the minimum qualifications, applicants may be scheduled for one or more of the assessments listed below. Passing score is 70% out of 100% on each assessment section.

THE APPRAISAL PANEL (40%) AND PANEL ASSESSMENT (60%) ARE TENTATIVELY SCHEDULED FOR TUESDAY FEBRUARY 10, 2026.

To move forward in the application process, you must complete an online application through our website https://www.governmentjobs.com/careers/portofsd If applicable, please attach a copy of your unofficial transcripts (indicating when degree was awarded) to your application or your application will be considered incomplete. Resumes may be uploaded but cannot be used in place of a completed application.

Placement on Eligible List: The Department of Human Resources may limit the number of qualified applicants eligible to participate in the assessment process. Candidates who are successful in all phases of the assessment process will be placed on an eligible list. The eligible list established by this recruitment will be active for a minimum of ninety (90) days or up to one (1) year, unless otherwise determined by the Director pursuant to Rule 8, Section 4.

EQUAL EMPLOYMENT OPPORTUNITY

The District firmly believes in, and is committed to, the principles and practices of equal employment opportunity and nondiscrimination. It is the policy of the District to recruit, hire, train, and promote persons in all job classifications without regard to age (40 and above), ancestry, color, disability (mental or physical), gender (including identity, appearance, or behavior, whether or not that identity, appearance, or behavior is different from that traditionally associated with the person's sex at birth), marital status, medical condition, military status, national origin, pregnancy, race, religion, sexual orientation, genetic information, or veteran status.* Depends on Qualification (DOQ)/ Depends on Experience (DOE)

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various Port sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.