Special Events Coordinator

Special Events Coordinator

Job Description

Department: Resource Development Department

Reports to: Director of Resource Development

FLSA Status: NON-EXEMPT, Part-Time

Hourly Range: $25-$30 per hour

Hours: 20 hours per week with the need for increased hours and some evening work during time of largest events of the year (Gala-April/May and Golf Tournament-October/November). Flexibility for required increased hours and required evening work around time of special events with supervisor approval. Options for hours are 4 hours per day M-F or 2 full days per week (7.5 or 8 hrs. per day) and 1 half day per week (4 or 5 hours per day).

PT Paid Holidays: 16 Hours to included Thanksgiving Day (4 hours), Friday after Thanksgiving (4 Hours), Christmas Eve (4 Hours) and Christmas Day (4 hours)

PT Floating Holidays: 20 hours to be used in 4 or 8 hour increments throughout 2026

Benefits: No Additional benefits due to part-time status.

About Us

Homes of Hope is a nonprofit organization dedicated to achieving generational change through affordable housing development, property management, and a construction-based workforce development program. Our mission is to open doors to economic mobility through housing, economic, and workforce development.

Position Summary

Under the direction of the Director of Resource Development, the Special Events Coordinator will help plan and execute all fundraising and non-fundraising events for Homes of Hope. This role requires a commitment to regular part-time hours with the understanding that additional hours and evening work will be required around the time of special events. The Special Events Coordinator has responsibility for the creative direction of event themes and experiences. This role will work closely with the Marketing & Annual Giving Manager to ensure all marketing efforts (print, web and social media) are properly planned and executed. Additionally, this role will work closely with the Donor Relations Manager to ensure elements that affect tracking of attendee, donor and sponsor activity are properly accounted for and executed. The Special Events Coordinator will also be responsible for managing relationships with event volunteers, to include day of event participation.

Essential Duties and Responsibilities include, but are not limited to:

• Maintain awareness of Homes of Hope’s impact, activities and current events tied to Homes of Hope’s work to include: need and impact of affordable housing, need and impact of quality property management for affordable housing, need and impact of connections to community services, need and impact of workforce development for those overcoming addictions, need and impact of economic development, volunteer and community opportunities to plug into Homes of Hope in investment of money or time and organizations connection to partners in the local and statewide community
• Manage the planning, organization and execution of all fundraising and nonfundraising events (major and minor events, such as Gala, golf tournament, donor cultivation events, ribbon cuttings, groundbreakings, and clientfocused events)
• Collaborate with other departments to connect events to organizational mission and impact
• Annually develop and implement a special events plan/timeline with strategic goals for each event that falls in line with the overall fundraising strategy
• Manage the contracted role of outside Event Planner to include providing accountability for the scope of contract, timeline of contract and execution of responsibilities
• Assist the Director of Resource Development in event fundraising efforts, particularly in relation to auction items/packages, inkind gifts, etc.
• Work closely with the Marketing & Annual Giving Manager and contracted Video Producer to create content for events (pre and post event) that can strategically be used and repurposed in multichannel ways to promote HOH
• Work in conjunction with the Marketing & Annual Giving Manager to develop content related to creating awareness of HOH through social media and the website for all events
• Assist with the development of all events related print and digital materials, as needed
• Work with the Grants and Communications Manager to seek PR opportunities for more awareness in the community through opeds, press releases, etc., to include opportunities to invite the press in for ribbon cuttings, and other events
• Utilize HOH’s donor software, Blackbaud Raiser’s Edge, to enter appropriate event related activities (relationship activity sponsor, donor, volunteer, etc.)
• Oversee and work with the budget of each Homes of Hope special events
• Evaluate event success and effectiveness, including financial goals, attendee satisfaction, and overall impact on organizational objectives
• Support sponsor relationships by ensuring sponsor benefits are fulfilled, letter writing, and planned donor relations initiatives.
• Track sponsor, attendee, and volunteer data in Raiser’s Edge, GoFundMePRO, and POINT; assist with postevent followup.
• Work with Grants and PR Manager for eblasts (Constant Contact) connected with special events or volunteer initiatives.
• Partner with the Resident Resource Coordinator to identify and coordinate volunteer leads for community and group service projects.
• Recruit, train, and manage event volunteers to assist with each event

Requirements and Qualification

• 3+ Years proven experience in event planning and coordination, preferably in a nonprofit or communitybased organization
• Excellent time management skills
• Strong organizational skills with meticulous attention to detail
• Ability to connect with people with a variety of lived experiences
• Vendor management experience
• Effective communicator
• Makes excellent first impressions
• Selfmotivated and eager to take initiative
• Must be able to work effectively in a team setting as well as independently
• Ability to organize and manage multiple priorities
• Ability to speak comfortably in large groups
• Excellent computer skills with experience using Microsoft Office programs
• Donor/Event/Volunteer Software proficiency
• Ability to think ahead and plan over a 12 year time span

Preferred Qualifications

• Bachelor's degree in Marketing, Communications, Hospitality Management, or related field preferred
• 3+ years of nonprofit experience
• Blackbaud/Raiser’s Edge software experience
• Donor relations experience

Working Conditions

Approximately 80% in office environments, 20% offsite for work-related appointments. Primarily office based, allowing for limited remote work as duties permit. Remote work requires supervisor approval and a measurable work product.

Flexibility for required increased hours and required evening work around time of special events with supervisor approval.

Physical Demands and Work Environment:

The job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. Ability to travel to work related appointments is required and a valid driver’s license and reliable transportation is needed.

Occasionally lift and/or move up to twenty-five pounds. While performing the duties of this job, the employee is regularly required to sit, stand, and walk. The employee is frequently required to use hands; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and talk or hear.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Homes of Hope is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

About Homes Of Hope Inc

Homes of Hope exists to open doors to economic mobility through housing, economic, and workforce development. Since our founding in 1998 in Greenville, South Carolina, we have grown to become the state’s largest nonprofit developer of single-family affordable housing. Guided by our Founding Principles - Faith, Focus, Favor, Family, and Fun - we work to create opportunities for generational change throughout South Carolina. Here you’ll find a workplace grounded in faith, community, and excellence, where we celebrate victories big and small, support one another, and pursue our calling with joy and purpose.