Facilities Coordinator

Vanguard’s Global Workplace Experience (GWx) team is seeking a highly engaged facilities coordinator with strong facilities background, communication, and relationship management skills. The ideal candidate will embrace a client first philosophy and be willing to go above and beyond in supporting facility operations. If you are very responsive, can hold business partners accountable and strive to provide a first-class experience, apply today!

Responsibilities:

• Manages a project with limited scope or workstreams within a broader project or program. Develops, implements, and monitors project plans. Contributes expertise to major project deliverables, milestones, and required tasks.
• Provides insight on best practices and common obstacles based on prior experiences. Ensures project goals are aligned with the overall department strategy and business needs.
• Communicates project status and issues regularly to stakeholders, including leaders, team members, and senior managers.
• Builds and maintains effective relationships. Proactively fosters communication between internal and external project stakeholders.
• Develops project plans to address tactical objectives. Develops task plans and schedules, delegates effectively, and manages the work of others. Identifies and documents project risks.
• Participates in special projects and performs other duties as assigned.
• Supports the creation and implementation of project management templates and standardized practices across teams.
• Monitors and escalates interdependencies among multiple, interrelated projects to ensure alignment with strategic priorities.
• Contributes to compiling consolidated project status updates and financial reporting for leadership visibility.

Qualifications:

• Minimum of two years’ related work experience. One year of managing a project and one year of Financial Services or function-specific experience preferred.
• Undergraduate degree or equivalent combination of training and experience. A master’s degree or relevant certifications (e.g., PMP, Prosci, or Agile certifications) is a plus.
• Experience with change management methodologies and frameworks (e.g., ADKAR, Kotter’s 8-Step Change Model).
• Demonstrates strengths in collaboration and problem-solving.
• Strong project planning, tracking and reporting skills along with risk management

Special Factors Sponsorship Vanguard is not offering visa sponsorship for this position.

About Vanguard At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.