Senior Office Assistant (it & Onboarding Support)

Senior Office Assistant (IT & Onboarding Support)

Pay: $24–$26 per hour
Job Type: Hourly, Non-Exempt
Schedule: Flexible
Location: Vancouver, WA

About iEmbrace

iEmbrace is a community-based organization supporting individuals with disabilities through inclusive, person-centered services. Our work is rooted in dignity, respect, and growth. As we continue to expand, we are seeking a dependable Senior Office Assistant who enjoys organization, technology, and supporting a mission-driven team.

Journey to new possibilities.

Job Summary

This position is primarily an office assistant role (approximately 75%) with a technology and systems support component (approximately 25%). The Senior Office Assistant supports daily office operations, staff onboarding, records management, and basic IT and digital needs for our team.

Key Responsibilities

Office & Administrative Support (Primary – ~75%)

• Assist with onboarding new staff, including setting up accounts in agency systems
• Maintain accurate employee and client files (digital and physical)
• Process and track background checks and onboarding documentation
• Provide general office and administrative support
• Assist leadership with administrative tasks and special projects
• Help maintain a welcoming, organized, and professional office environment

IT, Systems & Digital Support (Secondary – ~25%)

• Provide basic to intermediate IT support for staff (hardware, software, connectivity)
• Set up and configure computers, email accounts, and cloud-based systems
• Manage Microsoft 365 users, email access, and basic troubleshooting
• Support Wi-Fi connectivity and common technical issues
• Assist with data security, backups, and basic cybersecurity practices

Required Qualifications

• Prior experience as an office assistant, administrative assistant, or similar role
• Familiarity with Microsoft 365 (email setup, user access, basic troubleshooting)
• Experience setting up computers, email accounts, and cloud systems
• Working knowledge of Adobe applications (such as Adobe Acrobat or Photoshop)
• Strong organizational skills and attention to detail
• Ability to handle confidential employee and client information professionally

Preferred (But Not Required)

• Experience with onboarding processes and/or background checks
• Familiarity with or willingness to learn marketing support and social media management
• Comfort assisting with basic posting, scheduling, or coordination of social media content

Schedule & Flexibility

• Flexible schedule available

Compensation

• $24–$26 per hour, depending on experience and qualifications

Pay Transparency Statement

Compensation is based on relevant experience, demonstrated skills, and job-related qualifications. iEmbrace is committed to fair, transparent, and equitable pay practices and does not consider prior salary history.

Pay: $24.00 - $26.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• 401(k) matching
• Paid time off

Application Question(s):

• Do you have hands-on experience using Microsoft 365 and setting up computers, email accounts, and cloud-based systems for staff?
• Do you have prior experience as an office assistant or administrative support professional?
• Do you have experience with marketing support or managing social media accounts, or are you interested in learning?

Work Location: In person